Kanban Module

The Kanban module is a visual workflow management tool. Tasks are organized across columns supporting priorities, subtasks, assigned teammates, built-in stopwatch, and board archives. Each board is strictly bound to its workspace.

Tip: Quickly navigate to Kanban by selecting Kanban in the left ribbon or sidebar menu.

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1. Default Columns

Every Kanban board comes with 4 standard columns representing task lifecycle stages:

1. To Do — New and scheduled tasks ready to be picked up.
2. In Progress — Work actively being worked on.
3. In Review — Quality control, testing, or code review stage.
4. Done — Successfully completed tasks.

Dragging and dropping cards between columns automatically updates task status. You can also reorder cards within a column.

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2. Board Management

Within a single workspace, you can create unlimited boards (e.g., for different teams, releases, or personal goals):

1. Open My Boards dropdown in the module header.
2. Create Board: Enter a title for the new board (e.g., Releases, Marketing, Personal).
3. Rename / Delete: Access management options in the dropdown context menu.
4. Default Board: The primary board cannot be deleted (system protection).

Warning: Deleting a custom board deletes all cards located on it and requires explicit confirmation.

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3. Creating Cards

1. Click + in the header of the target column (e.g., To Do).
2. Enter the task title in the quick add field and press Add (or hit Enter).
3. Click on the card to open full property editing.

You can also generate cards automatically using the AI Assistant.

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4. Card Properties and Features

Opening a card gives full access to properties and controls:

Card Property	Description
Title & Description	Instant title editing and expandable text description.
Column (Status)	Moving card across lifecycle stages (To Do, In Progress, In Review, Done).
Priority	Color-coded importance levels (Low, Medium, High, Urgent).
Schedule	Setting start date, start time, and exact due date.
Subtasks	Subtasks list with completion checkboxes, text editing, and deletion.
Time Tracking & Timer	Planned time budget, live stopwatch, and manual time logging.
Tags	Assigning color categories for rapid grouping.
Reminders	Configuring precise calendar and time notifications.
Attachments & Media	File uploads and built-in image gallery.
External Links	Attaching named web links to card.
Custom Fields	Adding custom key-value structured fields.
Comments	Discussion thread for team members.
Activity History	Audit log tracking all property modifications.

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5. Filtering and Search

Focus search tools are available on the Kanban board toolbar:

• By Priority: Filter cards by importance level.
• By Tags: Search and filter tasks by specific tag badges.
• Full-Text Search: Filter cards by title keyword matching.

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6. Board Archive

To keep your active board clean, completed tasks can be archived:

1. Send completed cards from the Done column to archive via cleanup button.
2. The Board Archive modal lists all archived cards with timestamps.
3. Any archived card can be restored back to board or deleted permanently.
4. All archiving and restoration actions are recorded in activity log.

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7. Time Tracking & Stopwatch

1. Open task card ➔ Time Tracking section.
2. Stopwatch: Pressing “Start” launches live time tracking. Stopping accumulates time into actual spent total.
3. Manual Entry: Manually input spent time with notes.
4. Plan vs Actual: Visual comparison of planned budget vs actual spent time.

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8. Teamwork and Permissions

• Assignee: Assignee avatar and name display on the card facade.
• Team Workload: Completed and active Kanban tasks update the member workload profile in Team.
• Access Rights: Member actions are restricted by workspace role (users with Guest role have view-only access).

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9. Offline Mode & Synchronization

• All boards and cards are stored locally in the browser (IndexedDB) and remain instantly accessible offline.
• Local edits automatically sync to cloud server when connection restores.
• Workspace data isolation is enforced.

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10. Differences from Tasks Module

Criterion	Kanban Module	Tasks Module
Core Structure	Columns & position flow	Project lists & 5 view modes
Main Focus	Visual operational workflow	Schedule, Gantt, Eisenhower matrix, calendar
Work Completion	Board archiving	Trash & soft delete
View Modes	Horizontal board	List, table, Gantt, matrix, calendar

Both modules complement each other: high-level project planning is best done in Tasks, while daily operational flow thrives on Kanban Boards.